Present were Board members Dean, Jon, Mark and Eric Haneberg of Associated Property Management LLC.
Managers Report
Associated Property Management, LLC provided the Board with a copy of their contract. The Board briefly reviewed and will place within their corporate record books. APM will also make a copy of the Corporate record that they have at the office and drop off to the Board members.
APM gave an extensive financial overview. The Board reviewed all aspects of the Financial Packet. The Board will review the October Financial Statement provided and tabled the approval until the next meeting.
The Board reviewed the proposed 2008 Budget. The Board will review and provide an approval by the first week of December in order for the yearly billing to go out in a timely fashion. The Board discussed some additional pond maintenance that is needed and will consider this while finalizing the budget.
Old Business
The Board discussed the issue of the “Punch-List” that was brought up at the Annual Meeting. APM reported that he spoke with the Association’s Legal Counsel and that the legal counsel stated that if problems existed since the beginning that a list would already exist. They also stated that the Board could conduct a walk-thru of the common area and report their findings to the residents. APM will contact Tom Berges and ask if he would participate in Walk-Thru with the Board, since he was involved early with the Developer. APM will schedule the walk-thru with Mr. Berges and the Board. Dean also requested that Mr. Berges phone number be forwarded to him.
APM discussed the mailing that will be going out in December. The Following information should be in the mailing.
Annual Meeting Minutes
Balance Sheet and Income/Expense Report
Billing
Budget
Newsletter (Walk-Thru Findings, Update on Ponds, Committees (Landscape/Pond and Social), Contact number for concern
The Board discussed the drainage of the retention ponds. The Board discussed creating a relationship with the city officials and the new Board. APM will contact Darla Young and ask for assistance in setting up an appointment with Jim Piazza and the Board.
The Board would also like APM to look into why there is still some storm drains with silt fabric.
The Board discussed the lights at the Jaycox Entrance. Mark and Dean will inspect the lighting for repair.
New Business
Dean suggested that APM contact the old Board to see if they would like to participate in a few meetings in order to make a smooth transition. APM will contact the Board members once we have meetings scheduled.
Jon will look into costs of hosting a web-site. Jon will report back to the Board his findings.
APM will get bids for both ponds in regards to grading seeding and clean-out.
Next Meeting
To Be Determined When APM talks with Darla Young and Tom Berges.
Dean motioned to adjourn at 10:07 pm. Mark seconded. The motion passed unanimously.
