Notice of meeting was mailed to all owners of record.
Roll was taken and a quorum was established with 45 owners present in person or by proxy.
There was a brief introduction of Associated Property Management, LLC and the Board of Directors.
Associated Property Management, LLC read the 2006 annual meeting minutes. Erica Temple (35995 Ithaca) motioned to approve the minutes from the 2006 annual meeting. Raquel Banks (2727 Saddlecreek) seconded. The motion passed unanimously.
Associated Property Management, LLC explained the election process. Erica Temple (35995 Ithaca), Marilyn Dombey (2812 Saddlecreek), and Mr. Gong (35982 Ithaca) volunteered to be inspectors of the election and no objections were given. The floor was then opened to nominations.
Mark Majer was nominated by Jon Small (35401 Emory) and graciously accepted. Seconded by Tamara Folds (2805 Upton Ct).
Dean Scerbin was nominated by Toni Majer (35317 Emory) and graciously accepted. Seconded by Mike Konopka (2820 Saddlecreek).
Jon Small was nominated by Debra Henrich (2793 Kettering) and graciously accepted. Seconded by Mark Majer (35317 Emory).
Tom Berges was also nominated, but he graciously declined.
A motion was made by Mr. Fogg (35419 Emory) to elect Mark Majer, Dean Scerbin, and Jon Small to the Board of Trustees. The motion was seconded by Dan Gauntner (35990 Bentley). The motion passed unanimously.
Darla Young discussed the current situation concerning the retention ponds. The retention ponds are not flowing properly. The Board has spoken with Jim Piazza of the City of Avon. The city has stated that they are experiencing problems with many retention ponds in our area. The residents discussed their concerns with the installation and operation of the ponds and the expense that could be incurred. The ponds were approved by the city and the city is going to continue to work with us on a solution. The new Board will continue to work with Avon until the problems are solved or until other action is required.
Mr. Fogg inquired about a punch-list being put together in regards to possible unresolved issues from the developer. The Board asked if there were any outstanding items with common area. There were no items given at this time, however the residents were concerned and would like the new board to look into this. Associated Property Management, LLC stated that when they took over, that they were informed of only one outstanding item (the sidewalk by the Emory Retention Pond) and no other items were brought to their attention. Associated Property Management stated that they would review this with the Board of Trustees and move forward as directed by the Board.
A resident inquired about the possibility of the addition of a playground. The ownership discussed this issue and talked about the additional expense and liability. The Board will gather information for further discussion.
The ownership discussed the Jaycox lights. The Board explained that we have repaired lines and replaced bulbs. At this time there are two lights that are still out. The Baord will review the situation.
The residents inquired about having more than one open meeting a year. Associated Property Management, LLC will discuss with the new Board and set meeting dates and publish to all owners.
Associated Property Management, LLC gave a brief financial report. The residents requested that a current financial statement be sent with the next year Annual Meeting Notice. In addition, Associated Property Management, LLC will send a current financial statement with the Annual Meeting minutes.
Darla Young motioned to adjourn. Debra Henrich seconded. The meeting was adjourned at 8:37 pm.
Respectfully submitted,
Eric Haneberg
Executive Session:
The Board met briefly to discuss Board positions and the Board positions are as follows:
President Dean Scerbin
V.P. Jon Small
Treasurer Mark Mayer
